Old Cadets Association of Sylhet

For the purpose of the present Constitution of OCAS, the following expressions shall have the meanings hereunder assigned to them:

iii. Cadet College or College means, unless otherwise specified, Sylhet Cadet College;

iv. Executive Committee or Committee means the highest governing body of OCAS as

v. Year means 365 days or any other legitimate definition as adopted by the Committee;

vi. Constitution means the present Constitution of OCAS including the amendments made to it from time to time;

vii. Batch means the batches enrolled in Sylhet Cadet College as cadets in a particular academic session;

viii. Ex-Cadet means the ex-cadets of Sylhet Cadet College unless otherwise mentioned.

x. Reunion means get together of all - OCAS members, existing & ex- teachers, staff, guests, and existing cadets at Sylhet Cadet College after couple of years.

The name of the association shall be “OLD CADETS ASSOCIATION OF SYLHET “abbreviated as “OCAS”.

2.2.2 The Executive Committee may at their discretion approve branch offices at any locality where they deem suitable for OCAS activities. The members in the next Convention must approve this decision.

The motto of OCAS shall be "শূণ্যরে করিব পূর্ণ"

“We are dedicated to contribute to the society and nation that reflects our image as the brave and generous cadets of the soil.”

Chapter II

OCAS shall be a non-political, non-profit making volunteer social welfare organization.

Political activity or any activity subversive to the law of land, or any activity with ill motive

in the name of OCAS shall be a violation of this Constitution for which the responsible

person(s) shall be liable to be expelled from OCAS. If necessary appropriate legal measures

4.1 To maintain and develop brotherly relation among the old Cadets of Sylhet Cadet College;

4.2 To maintain and develop fraternity between the present and the Ex-Cadets of Sylhet Cadet College;

4.3 To act as a center for communication and exchange of ideas and recreation of the Ex-Cadets;

4.4 To act as a center for developing the multifarious talents of the present and the Ex-Cadets;

4.5 To extend co-operation to the best of its ability to the members of OCAS in their educational, social and professional problems;

4.6 To help the Ex-Cadets to the best of its ability in finding suitable careers as and when necessary;

4.8 To co-operate with various Governmental or Non-Governmental Organizations to furthering the cause of social welfare;

4.9 To promote and uphold the image and interest of the Sylhet Cadet College and to maintain good relationship with it;

4.10 To take any other lawful course that might serve the greater interest of the members of OCAS. But OCAS shall not carry any trade or business with a view to monitory gain of any of its member(s).

To achieve the aforesaid objectives OCAS may publish or may be associated with publications on authoritative study on social or academic issues.

Each and every ex-cadet of Sylhet Cadet College will be a General Member of OCAS provided that he,

i. All persons who have served or are serving in the Sylhet Cadet College as Principal, Adjutant, Medical Officer or Faculty Member and spouse of the ex-cadets will become Associate Members automatically.

ii. No enrolment fee shall be required for the Associate Membership. But the Executive Committee may fix subscription for the Associate Members in any special occasion or program.

ii. The Associate Members shall have no voting rights in the OCAS activities.

i. Any person who has rendered outstanding service to OCAS or to the nation or persons of acknowledged eminence or persons whose association is deemed to be of benefit to OCAS may be granted the status of Honorary Membership with his prior consent and by a majority decision of the Executive Committee.

ii. Honorary Members shall enjoy all rights and privileges as of the General Members except voting right.

i. Any General Member may become Life Member by paying at a time an amount of 50 (fifty) times of the annual subscription or any other amount as decided by the Executive Committee.

ii. Life Members may not pay annual subscription but all other rules and regulations of the Association shall be applied invariably to them.

However, they might get some other facilities as decided by the Executive Committee.

i. An ex-cadet once registered. as a member shall ever remain a General member unless he has lost his membership earlier.

ii. The Association shall prepare a General membership Form and the Ex-Cadets shall use that Form for applying to be registered.

iii. The Association may send representatives to the College to distribute the Membership Forms to the outgoing Cadets every year.

i. Any member may withdraw or resign his membership through a written letter of resignation to the Executive Committee. But the resignation will take effect from the date of acceptance of the letter by the Executive Committee.

ii. In the case of resignation the member will lose his General membership or other types of memberships (if any). However, he can revive his membership by paying his dues and Membership Renewal Fee. However, Committee may consider waiver of dues if the member applies for the same. Renewal of Membership shall be allowed only once in a lifetime in general, the Committee shall approve any exception.

i. The Association shall have the right to expel any member if his activities are proved to be harmful and injurious for the Association.

ii. If the Executive Committee decides to expel any member, a 'show-cause' notice will be served to the concerned member to come and explain his position within one month. If he fails to do so, the decision of Expulsion will be taken against him. The decision of Expulsion must be approved by a majority vote in the next Convention. The expelled member, however, may appeal to the Executive Committee within two months of such approval.

i. If any member fails to pay his subscription for five consecutive years his General Membership shall automatically be suspended. He may, however, revive his membership by paying all his dues and registration fees.

ii. The Executive Committee may also suspend the membership of a member if a competent Court of Bangladesh convicts him for any grievous crime.

iii. The suspended member will lose all the rights and privileges as enjoyed by the OCAS members for the time being.

i. To be a member of OCAS, each ex-cadet shall have to register himself as a General Member by paying the enrolment fee.

ii. For the continuance of his membership a member shall have to subscribe regularly to the Association or its appointed agent(s). The Association will fix the enrolment fee and the amount for subscription.

iii. The Treasurer will receive the fees or the subscriptions against receipt. In the absence of the Treasurer any member as appointed by the Executive Committee may perform this duty.

iv. Membership renewal fee shall be required for those who want to revive their membership. The Executive Committee may also request for any other contribution from the members as and when necessary.

vi. Any member can donate any amount of money at any point of time to the committee or to treasurer.

vii. OCAS shall provide appropriate Receipt of Money for any amount of money received by OCAS to the member/payer.

Members can pay the fee monthly or quarterly. They can pay it directly to the treasurer or to the member as nominated by the committee or treasurer.

The Executive Committee may revise the aforesaid amounts as and when necessary. In the case of enhancement the General Secretary shall mention the reason behind such decision in his report in the next Convention.

The Executive Committee may exempt any member from paying his annual subscription upon a written application from him to the Executive Committee stating the reasons of his inability to pay the subscription with a request for an exemption.

i. All members of OCAS shall have equal right in every OCAS activity.

ii. Discrimination shall not be made on the basis of seniority in receiving privileges afforded by OCAS.

iii. No member shall have any personal claim on any property of the Association.

i. All members shall have voting right if he satisfies the conditions to be a voter.

ii. Each Member shall have one vote in every poll. To be a voter, the member must have cleared all his dues for that year. The same rule applies in the case of 'No Confidence Motion'.

To administer the activities of OCAS an Executive Committee shall be formed – who will be responsible for their accomplished tasks.

A body called 'Executive Committee' shall prepare, implement, and evaluate various policies and programmes of OCAS. Supreme authority shall be vested in the Executive Committee being the highest body of the Association.

The Executive Committee shall be consisted of the persons holding the following portfolios according to precedence:

To assist the Executive Committee and assure more participation in the OCAS activities - one representative shall be decided from each batch. However, they will not have the voting power in Executive Committee meeting.

To assist the Executive Committee by providing valuable suggestions and guidance an Advisory Panel shall be formed with the following persons:

* Executive Committee shall nominate the advisors preferably from senior batches. However, the number of Advisory Panel can be increased by the Committee which must be approved in the next Convention.

Executive Committee shall be responsible for the overall management of OCAS as per the Constitution:

i. It shall have the authority to collect all types of fees, subscriptions, and any other contribution from the members and also to raise fund from extraneous sources.

ii. It may expend the funds for reaching the objectives of OCAS. All such expenditure shall be budgeted and strictly recorded.

iii. Executive Committee shall, inter alea, undertake fund raising programs each year. General Secretary shall mention the progress of such programs in his report in the Convention.

iv. Overall management and control of the OCAS properties shall be vested in the Executive Committee.

v. Executive Committee may form any committee or sub-committee for better performance of its activities. Any such committee or sub-committee shall be fully accountable to the Executive Committee.

vi. Executive Committee shall supervise the activities of these Committees or sub- committees.

vii. Executive Committee shall have the authority to frame rules, guidelines or laws that may be necessary from time to time for running the OCAS activities provided they do not contradict this Constitution.

viii. The decisions of the Executive Committee, if otherwise not contrary to this Constitution shall be binding upon all the members, Committees, sub-committees and Chapters of the Association.

ix. In the case of any vacancy the Executive Committee may select any member for any post in the Executive Committee. This decision must be approved in the next Convention

x. It shall be the duty of the Executive Committee to take all necessary steps to attain the objectives of the Association and for that purpose they may arrange charity programs, get together, cultural functions, games and such other activities as they think fit for the welfare of the members of the Association.

xi. The Executive Committee shall be responsible to the General Members for their activities and shall report to them in the next Convention.

Each Executive Committee shall be elected for two years time and may work till the new Committee is elected.

i. Election of the Executive Committee shall be held in every two years time. New committee will be elected in the next Convention after completion of two years. However, if Reunion or such big programme is due in the next 6 months committee will be formed in the Reunion in place of Convention. The committee should declare this in the earlier Convention furnishing adequate positive standing of OCAS that justifies capability and possibility of holding Reunion by this committee.

ii. The out-going Committee shall convene and conduct the election and select a member as the Election Commissioner.

iv. The post of President, General Secretary and Treasurer in any circumstances must be elected on direct voting - who will select the other members of the Committee in the presence of the Election Commissioner.

v. Each candidate interested to compete shall submit his Nomination Paper to the Election Commissioner within the time specified by the Election Commissioner.

vi. The Election shall be held at the Convention or Re- Union. Executive Committee shall notice the members about the date and time of the election. The decision of the Election Commissioner shall be final so far the Election Result is concerned. For Re-election it will need at least two third majorities of the voters that were present during election.

vii. The official declaration of the newly formed Executive Committee shall be made to public within 24 hours of conducting the election.

14.7 Eligibility for Contesting in the Executive Committee Election

i. Any ex-cadet of Sylhet Cadet College who is a member of OCAS shall be competent for any portfolio in the Executive Committee election provided; he has not lost his membership earlier and has cleared all his dues at least for the last two years.

ii. It is anticipated that the members of the Executive Committee will permanently reside in Dhaka. However, dispensation can be allowed in case of high profile candidate and importance of portfolio.

ii. In the case of serious misconduct or for greater interest of the Association the Executive Committee may suspend any of its members.

iii. The decision of suspension will require two-third majority of the Executive Committee Members and must be approved in the next Convention.

iv. The suspended member shall be obliged to make proper hand over of his office before leaving the Executive Committee.

i. If it is apparent that the activities of the Executive Committee or any or more of its members are injurious to the Association or if their activities are controversial to this Constitution, the General members may bring 'NO CONFIDENCE MOTION' against them.

ii. Any such motion shall require a joint letter to that effect signed by (a.) at least ten members from each Intake or (b.) 200(two hundred) General Members. The Letter shall be directed to the Executive Committee.

iii. The Executive Committee shall call a Special General Meeting within one month of receiving the letter to discuss the issue and to conduct the vote of Confidence.

iv. If the members present at the Special General Meeting passes the motion by a Two Third Majority the concerned member(s)' post shall be vacant. If the Motion is against the whole Committee the Executive Committee shall be dissolved and new election will be held.

v. New election shall be conducted by the dissolved Committee and must be held within two months from the Special General Meeting.

vi. The new election shall follow the same procedure of a normal Executive Committee Election.

There will be Annual General Meeting to be called as ‘Convention’ on 06 August of each year, which is also known as OCAS day (1^st day of formation). The Executive Committee shall arrange and fix the date of the Convention and shall notify it to the members. A one-month notice along with the agenda shall be circulated among the Committee Members, Advisory Panel, Honorary & Life members, and Batch Representatives.

i. The members of the Association shall meet at least once in every month. This meeting will be called as Normal Meeting.

ii. The Executive Committee shall also meet at least twice in every month. These Meetings will be known as Executive Committee Meetings.

iii. Meetings will be held on the day before weekends with prior notice. The general members will have free access to the Executive Committee Meetings and vice versa.

vi. The General Secretary shall submit a Report, which shall, inter alea, mention the activities initiated by the Executive Committee in the previous year, their achievements and all the major decisions taken by the Executive Committee along with the reasons in the Convention.

v. In any special situation the President or in his absence the Senior Vice president may call the Special General Meeting with a 15(fifteen) days notice along with its agenda

The quorum for Special General Meeting shall be one-fifth of the total number of the General Members or one hundred fifty members, which one is lesser. Quorum for the Executive Committee meeting will be five where either the President or the General Secretary must be present.

i. Treasurer shall be responsible for the management and control of the funds of the Association.

ii. He shall collect subscriptions, donations or any other contribution made by either by the members or any other person(s) or organization(s).

iii. He shall maintain and disburse funds and keep up-to-date account of them. In the Convention he will submit the total financial statement concerning the collection, utilization, disbursement and the present condition of the OCAS fund.

iv. There shall be one or more Bank Accounts for monitory transactions of the Association. These Accounts shall be opened in the name of the Association of Sylhet Old Cadets (OCAS). The joint signature of the Treasurer and either General secretary or the President shall operate the Accounts of OCAS.

i. The Executive Committee may permit to establish local chapter under Section 2.2 of this Constitution as the primary units of the Association. The Executive Committee shall specify the Jurisdiction of such Chapter(s).

ii. If any local Chapter is established the Ex- Cadets habitually residing in that locality shall become the Members of that Chapter. It shall be mandatory for the members to belong to the Local Chapters within its jurisdiction. Members may change his attachment from one to another through an application to the Executive Committee.

iv. The local Chapter shall collect the subscriptions from the Members within its jurisdiction. It may collect additional subscriptions from the Chapter Members provided most of them agree to the enhancement but shall not collect any donation or contribution from the extraneous sources without the prior permission of the Executive Committee.

v. Local Chapters shall be independent in their activities but their main object shall be to promote the aims and objectives of the Association as provided in this Constitution.

vi. The Executive Committee shall prepare the rules and regulations for Local Chapters and their management and shall audit its Accounts from time to time.

viii. The Executive Committee shall regulate the Members living outside

Bangladesh

unless forming any local Chapter.

TO CHANGE ANY PART OF THIS CONSTITUTION two-third majority will be required in any Convention or Special General Meting.

CONSTITUTION OF THE OLD CADETS ASSOCIATION OF SYLHET

Chapter II

End